How to organize an office relocation

Whether you are moving a household or an office, the relocation process is more or less the same. Moving requires good organization, a lot of planning, sorting out your budget and making checklists. In this particular case, relocating your office, you will also have to talk with your employees and organize meetings in order to organize an office relocation as best as you can. So, let’s see what are the steps you should go through.

How to organize an office relocation

Except for the checklists, there will be a lot of planning and talking with your employees. In order to organize an office relocation, you will also need to get Hawaii moving services. Relocation process takes time and it will be better if you hire a professional mover to relocate your office instead of you. A moving process takes time and brings a lot of stress. Therefore, you should start planning at least 2-3 months before the moving day comes. Now, let’s see what are the most important steps and how to organize an office relocation the best.

  • Hire a Professional Moving Company
  • Timeline
  • Design your New Office
  • Build Moving Crew
  • Schedule Meetings
  • Sort out Budget
  • Task Assignment
  • Make a Contact List

Hire a Professional Moving Company

If you want to organize an office relocation properly, the best solution is to hire commercial movers Hawaii. Every professional moving company has years of experience in the moving industry and very well-trained workers. No matter if you want to relocate a household or an office, a professional mover will pack and relocate your belongings fast and safely.

Every professional moving company will offer plenty of moving services. Some of those services are:

  • Excellent communication with their customers
  • Packing and Unpacking Services
  • Truck and Transport
  • Insurance and Safety
  • Storage Units/Facilities
  • Special Services (these services cost extra and some are, moving bulky and heavy items such as piano or home safe etc.)
How to organize an office relocation? Hire a professional mover!
A professional moving company has years of experience in the moving industry and they will relocate your office fast and safely!

Timeline

The most important thing is time! Whether you have a small office with just a few employees or a medium/large one, the first thing you should figure out is how much time do you need for relocation. You will probably need 2-3 months for small office relocation. For the medium or large one, you will need 6-8 months.

Therefore, you should create a timeline with all the important and essential stages of the move. Don’t forget to discuss the plan with all of your team members involved with the move, especially if you are moving to Hawaii from the mainland.

Design Your New Office

Get blueprints of your new office space. This is a good idea because you will be able to design it even before you move in. This will help you organize your workspace better, especially if you are downsizing.

However, if you are not able to get blueprints, try to rent a portable storage container. A portable storage container can be delivered close to your new office, so you will be able to access your office items whenever you want.

Also, in order to organize an office relocation, you should contact the landlord or real estate agent and check if everything is working properly at your new office destination. If not, contact people who can fix broken things before you move in.

Build Moving Crew

Working as a team is always a key to success! If you own a small office, you will definitely finish the move on your own without any problems. However, if you have a large office/firm, you should appoint someone from each division to take care of the move for their particular area.

Schedule Meetings

Moving process is very stressful, for you and your employees as well. Therefore, you should organize meetings and communicate with your workers about everything connected to the move. Schedule meetings often so you can hear your employees opinions, concerns, and comments.

Office meeting. Male in a suit sitting at the table and explaining.
Conduct effective meetings with your employees and let them know everything about your business relocation.

Sort out Budget

In case you have a limited or specific budget amount, you will have to identify all the costs before you even think of hiring a professional moving company. Even before you pack the first box, put all costs and expenses on the paper and calculate everything.

Task Assignment

Another way to plan and organize a business move is to make a to-do list together with all moving team members. Each one of the people responsible for a particular area of the firm should make a list of tasks that need to be done. Also, make sure that critical tasks are on a scheduled/timeline list.

The most important tasks that should be done as soon as possible are telephone lines and computer network. Therefore, you should call and arrange specialists to install these services before you move into your new office space.

Writing a list of tasks into a notebook.
Create a list of tasks for you and your moving crew!

Make a Contact List

Make a contact list of all your customers, suppliers and clients and let them know that your business is moving to another destination. If you can not do this by yourself, as an owner, you should give this task to someone that you trust, a person who is working in your company for years and have a lot of experience.

It is very important to notify your customers and clients that you are relocating and explain to them how will your business work during the relocation process. This information is essential and it will prevent your customers to go elsewhere for the same services you are providing.

These were the most important things you should do in order to organize an office relocation properly. We wish you all the best and a lot of new customers!